Spelling & Grammar

Spelling & Grammar

You can work with spelling and grammar and as you type or you can wait until you are all done and then check the spelling and grammar for the the whole document. Be careful. Always proofread your work even after a spell/grammar check is done. Also be aware of the fact that it is just checking the text in your document. It will not check the text that is a part of any graphic you have.

WordArt is a perfect example of this. It does not check this as it is a graphic and not text based. As you type in Word the default is set up to automatically check your spelling and grammar as you type. Words that are spelled wrong are indicated by a red squiggly line and grammar mistakes are indicated by a green squiggly line. To correct as you type you can right click on the words and choose one of the words that pops up.

These words are words the computer thinks you want to use. If the word you spelled is correct you can choose ignore. If you have other occurrences of that word choose ignore all. There are actually some words that you may type wrong that are automatically corrected as you type them. This is part of the autocorrect feature in Word. If a word always comes up wrong and it is a word that is correct and you use it often you can choose add when you right click on it and it will add it to your dictionary and it won't come up as a spelling error in the future.

If you have grammar errors you right click and it will tell you where it seems to find the error. You can make changes or leave it as you typed it.

To correct spelling and grammar of your whole document follow these steps:

1. Go to Tools on the menu bar and choose Spelling & Grammar.

OR

2. Click on the Spelling and Grammar button from the Formatting toolbar.

OR

3. Click on the F7 Key.

4. It will go through each of your spelling and grammar errors. Make your changes and then your spelling and grammar check will be complete.

Fill Color

Fill Color

You can quickly change the fill color and images, both images from the Clip Gallery and images that you draw with the drawing tools.

To add a fill color follow these steps:

1. Right click on your image and choose Format ( AutoShape, picture, etc.)

2. The format dialog box will open.

3. Click on the down arrow next to Fill color and choose a color.

4. Click on more colors or fill effects for other choices for fill.

5. If you click on the semitransparent box the image color will be lightened.

6. Click on OK.

Line Color

Line Color

You can quickly change the line color and thickness of your images.

To add a border or line color follow these steps:

1. Right click on your image and choose Format ( AutoShape, picture, etc.)
2. The format dialog box will open.
3. Click on the down arrow next to Line color and choose a color.
4. Click on the up or down arrow next to weight to change the thickness of the line.
5. Click on OK.

Shadows & 3-D

Shadows & 3-D

You can add shadows and 3-D effects to objects you add to your documents. Many times people forget about this feature and it can be quite effective.

To create a shadow effect follow these steps:

1. Click on the any shape that you added with the drawing toolbar.
2. Click on the shadow button from the Draw toolbar.
3. Choose the type of shadow that you want by clicking on it.
4. The shadow will be added.

To add 3-D effects follow these steps:

1. Click on the any shape that you added with the drawing toolbar.
2. Click on the 3-D button from the Draw toolbar.
3. Choose the type of 3-D that you want by clicking on it.
4. The effect will be added.

Word Art

WordArt

WordArt is a neat feature in Microsoft Word. It allows you to make creative looking text. The text is actually a graphic image. You can use WordArt to embellish any of your documents. They make great titles, sidebars, and attention grabbers.

To create WordArt follow these steps:

1. Click on the WordArt icon from the Draw toolbar.

2. The WordArt Gallery will open.

3. Double click on the WordArt design you want to use.

4. Type in the text for your WordArt design and you can also choose the size and font as well.

5. Click on OK.

6. Your WordArt will be inserted onto your page.

Text Boxes

Text Boxes


In word you can add text boxes. In this way you are actually adding a graphic. Text can seem to float or you can show the fill and lines for the box. You can also use text boxes to create text on an image.

To create a text box follow the steps below.

See some samples below.

1. Click on the text box icon from the Draw toolbar.

2. Click on your document and hold down your mouse button while you draw your text box.

3. Start typing your text for the box.

4. If you want to work with the fill and line colors then right click on the border of the text box and choose format text box.

You can then work with the colors and lines tab to get your text box looking like you want.

Autoshape

AutoShapes


The drawing toolbar has some wonderful AutoShapes that you can use. They are wonderful for drawing shapes and lines and even call outs to add to your documents.

The AutoShapes are made up of the following categories:

è Lines
è Basic Shapes
è Block Arrows
è Flowchart
è Stars and Banners
è Callouts

To use AutoShapes follow these steps:


1. Click on the down arrow next to AutoShape on the Draw toolbar. Choose a category then click on the type of AutoShape you want to use.


2. Move your mouse to the location on your document where you want to add the shape and click and hold down the mouse button while you draw it to the size you want.


3. Release the mouse button and you shape will be drawn.


4. You can then add line or fill colors.